Thoughtful, detailed coverage of the Mac, iPhone, and iPad, plus the best-selling Take Control ebooks.



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Spin Through Toolbar View Options

Although many people never change their toolbars from the default settings, all standard toolbars on the Mac offer six states: icon only, text only, and icon and text, with all three coming in normal and small size. You can change them by choosing View > Customize Toolbar.

But there's a shortcut that makes it easier to check out each variant. Simply Command-click the toolbar lozenge at the upper right of a window, and the toolbar switches to the next view. Click it enough times, and you cycle back to the start.


DEVONthink and DEVONnote 2.5

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Adding a significant synchronization boost to its stable of information management apps, DEVONtechnologies has updated all three editions of DEVONthink (Pro Office, Pro, and Personal) plus DEVONnote to version 2.5. The new release enables you to synchronize databases between multiple computers and locations using Dropbox, a WebDAV server, or your own mountable drive, as well as with other copies of DEVONthink on the same local network or VPN. Colleagues can access the same “sync store,” download databases, work offline, and then synchronize all changes (local and remote) either manually or automatically. (For more details, see Joe Kissell’s “Take Control of Getting Started with DEVONthink 2, Second Edition.”)

All three editions of DEVONthink plus DEVONnote have also received improved tagging capabilities, including a Tags column in document lists to make it easier to tag multiple items. DEVONthink Pro Office improves its Web sharing capabilities, providing support for uploading, creating, renaming, moving, and trashing documents, and editing text plus adding the capability to convert images and scanned PDFs to searchable PDFs. In addition to Mac-based Web browsers, the full Web interface also runs on Safari on the iPad.

If you have been using any of the previously available public betas of DEVONthink 2.5, you’ll need to delete your existing sync store folder (on your file server, WebDAV drive, or on Dropbox) before using the final version. (All updates are free. DEVONthink Pro Office, $149.95 new, release notes; DEVONthink Professional, $79.95 new, release notes; DEVONthink Personal, $49.95 new, release notes; DEVONnote, $24.95 new, release notes; 25-percent discount for TidBITS members on DEVONnote and all editions of DEVONthink)

Check out the Take Control ebooks that expand on the topic in this article:

DEVONthink 2 offers a slew of features for defeating information overload, but mastering its power is easier with real-world advice from DEVONthink power-user Joe Kissell. He helps you understand what DEVONthink can do for you, the best ways to put information into DEVONthink, and how to organize it so you can find it later.


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